Notice on the Application for the 10th CSFF Short Film Market

The 10th CSFF Short Film Market is going to be held from December 6th to December 8th, 2019 in the Great International Exchange Square in Shenzhen. During the event, four exhibition areas, “Media Convergence Development in China”, “Short Films in 5G Era”, “Belt and Road Countries” and “Video Technology”, will be set up and about 80 booths will be arranged for exhibitors. More than 100 enterprises and institutions from 20 countries and regions are expected to attend the event. Various types of exhibitors, such as short film producers, video websites, new media business departments of local TV stations, film copyright distribution companies, film & television media companies, film production companies, film & television technology companies, CG special effects production companies, virtual reality technology companies, investment institutions, and film & television derivative production and development companies etc., are welcome to exhibit, make friends and discuss opportunities for collaboration in our platform.

Application time: July 15th, 2019 - November 15th, 2019. Exhibitors who apply for a booth before July 31st can enjoy the special price. Please refer to the price list of booth application for the specific period of discount.

I. Application Procedures

(I) Submit Exhibitor Information

a. Login the official website of the CSFF and download the Booth Application for the 10th CSFF Short Film Market <Acting Contract> from “Booth Application” under the “Market” section. Fill out the information and then send a scanned copy of the contract to mk@csff.com.cn and a hard copy affixed with seal by mail to the office of the Organizing Committee.

b. Domestic exhibitors must provide the Certificate of Corporate Organization Code, a copy of Business License and Tax Registration Certificate, while the overseas exhibitors must provide the Business License, the Certificate of Registration and other documents proving their qualifications as an enterprise or institution to the Organizing Committee and send the scanned copies of the materials to the Organizing Committee by mail.

(II) Review of Qualification

Exhibitors’ qualification will be reviewed uniformly by the Organizing Committee. The Organizing Committee will complete the review of exhibitors’ qualification within 2 working days upon receiving the application, and inform the exhibitors of the result by email.

(III) Effect the Payment

Exhibitors shall effect the payment within 5 working days upon receipt of the approval notice. The payment voucher shall be sent to the Organizing Committee by email or fax, otherwise the application will be invalid.

(IV) Signing of Contract

The Organizing Committee will finish the signing of the Booth Application for the 10th CSFF Short Film Market <Acting Contract> within 3 working days upon receiving the payment voucher and then send the contract to the exhibitor. Concurrently, the Organizing Committee will activate the exhibitor’s registered account. The application shall be deemed to be successful when the exhibitor receives the notice on the registered account.

(V) Additional Remarks

a. Joint exhibitors shall provide detailed notes in their submission of the booth application. The booth rented by an exhibitor shall only be used by itself and shall not be sub-leased or assigned to any other company without the consent of the Organizing Committee. Otherwise, the Organizing Committee reserves the right to cancel the exhibitor’s qualification to participate in the exhibition and the booth fees paid will not be refunded.

b. The Organizing Committee reserves the right to approve or reject a booth application without having to give any reasons.

II. Booth Specification and Payment

(I) Booth Fees

Notes:

1. The standard booth fees include the rental fee of the booth, the property management fee, and the fee of uniform design & setup.

2. The special booth fees include the rental and property management fee only. The fee of design and setup shall be borne separately by the exhibitors. The installations and setup must be carried out by qualified contractors selected by the Organizing Committee through bidding.

(II) Payment

a. Exhibitors applying during the early bird period must pay for the booth fees in full within 5 working days upon receipt of the approval notice.

b. Exhibitors applying during the special offer period must pay 30% of the total booth fees as deposit within 5 working days upon receipt of the approval notice. The balance payment for the booth shall be settled by October 21st, 2019.

c. Full payment is required to be made immediately for the exhibitors who sign the contract after October 20th, 2019. The Organizing Committee reserves the right to reject the participation of any exhibitor who fails to make the payment by the deadline and the deposit will not be refunded.

d. Exhibitors who need to withdraw the application after submitting the contract and making the payment due to certain reasons must notify the Organizing Committee in writing within 30 days upon the validation of the application, and the deposit will not be returned. Exhibitors who sign the contract after October 20th are not allowed to apply for withdrawal.

e. Exhibitors shall send the payment vouchers to the Organizing Committee by email or fax, otherwise the application will be invalid.

III. Rights and Interests of Exhibitors

(I) The Organizing Committee of the CSFF will provide the following services for exhibitors applying for standard booth (3mx3m):

a. The Organizing Committee will provide a standard booth and the setup services to the exhibitors.

b. The Organizing Committee will provide some equipment for free, including a TV set (with USB interface), coffee table, armchairs and information desk, etc.

c. Exhibitors can obtain 5 quotas for Visitor Registration on the official website and have the right to participate in the following activities for free with valid certificate: the 10th CSFF International Short Film Screening and professional activities held in the 10th CSFF Short Film Market. Exhibitors also have priority to reserve tickets for all activities of the 10th CSFF and get the information package provided by the Organizing Committee (brochures of the 10th CSFF and a full set of souvenirs).

d. Exhibitors are entitled to enjoy professional services on the online trading platform of the CSFF for one year. Exhibitors have the right to publish transaction information on the official website of the CSFF, and can browse the complete information disclosed by all exhibitors.

(II) The Organizing Committee of the CSFF will provide the following services for exhibitors applying for special booth:

a. The allocation of the special booth will be arranged by the Organizing Committee. Exhibitors can design the booth according to their needs, but the installations and setup must be carried out by qualified contractors selected by the Organizing Committee through bidding. The cost of design and construction shall be borne by exhibitors.

b. The Organizing Committee will provide some equipment for free, including a TV set (with USB interface), coffee table, armchairs and information desk, etc.

c. Exhibitors can obtain 8 quotas for Visitor Registration on the official website and have the right to participate in the following activities for free with valid certificate: the 10th CSFF International Short Film Screening and professional activities held in the 10th CSFF Short Film Market. Exhibitors also have priority to reserve tickets for all activities of the 10th CSFF and get the information package provided by the Organizing Committee (brochures of the 10th CSFF and a full set of souvenirs).

d. Exhibitors are entitled to enjoy professional services on the online trading platform of the CSFF for one year. Exhibitors have the right to publish transaction information on the official website of the CSFF, and can browse the complete information disclosed by all exhibitors.

IV. Information Management

(I) The Organizing Committee will strictly abide by the agreement of confidentiality between the two parties and treat documents and information obtained from the exhibitors in a prudent manner. Relevant staff will ensure the safety of the documents and information obtained and perform the duty of confidentiality.

(II) Documents and information provided by the exhibitors will be used on the official website and in publications of the 10th CSFF.

(III) The Organizing Committee will periodically provide exhibitors with enquiry services in respect of publication advertisements, exhibition hall advertisements, booth setup and accommodation reservation and detailed exhibitor’s manuals to facilitate exhibitors’ preparations for the participation.

V. Legal Declaration

(I) Neither party shall be deemed to have breached the agreement or held liable for the other party in any other form in the event of failed participation in the exhibition due to unforeseeable, unavoidable and insurmountable circumstances (including but not limited to typhoon, flood, fire, earthquake, riot, plague and special government decisions) instead of a fault of either party. The party suffering from a force majeur event shall immediately notify the other party of the nature and severity of the fact and provide evidence in respect of the fact.

(II) The Organizing Committee reserves the ultimate right to interpret all activities of the 10th CSFF Short Film Market.

VI. Contact Information

Contact person: Mr. Lv

Tel: +86-755-23767305

Contact person: Miss. Tan

Tel: +86-755-23767305

Email: mk@csff.com.cn

Address: 16F, Building No. 1, Cultural Creative Industry Park of Shenzhen Media Group, No. 1 Qingqing Road, Longhua District, Shenzhen